Battle-tested on QAR 1.4M+ in active grants

Grant Management That Actually Works.

FundRail makes complex grant operations simple. Track 36-month project lifecycles, automate personnel costing, and generate 5 compliance reports in minutes—not days.

FundRail Dashboard
Progress
33.3%
Budget
28.2%
Status
On Track
JanJunDec
Milestone 2
Completed
QAR 1.4M+
Managed
36
Months Project Lifecycle
3
Budget Categories
5
Report Types
80%
Grant Coverage Tracking
Real-Time
Planned vs Actual Sync

Built Because We Needed It. Battle-Tested Because We Use It.

At AppLab, we secured a multi-million riyal grant from QRDI (Qatar Research Development and Innovation Council) for our Social Charity project. The stakes were high: 36 months, QAR 1.4M in funding, strict compliance requirements, and complex personnel costing across three budget categories.

We tried the generic tools—too clunky. We tried spreadsheets—too risky. So we built FundRail.

Today, FundRail is the internal engine that powers our grant operations. It tracks every riyal, calculates grant coverage automatically, and generates compliance reports with a single click. Now, we're opening it up for the world.

AppLab
Premier Software Development
Proven on real grants. Ready for yours.

The Grant Management Nightmare Ends Here.

We've lived through every grant management headache. Here's how FundRail solves them.

Utilization Percentage Chaos

Is Sarah working 50% or 75% on this project this month? FundRail tracks planned vs actual utilization for every team member, every month.

Period-based assignment management with visual timeline

Grant Coverage Calculations

You have 80% grant support on personnel but 60% on equipment. FundRail calculates grant coverage automatically.

Real-time grant coverage with company share alerts

Multi-Year Milestone Tracking

Month 18 of 36. Are you on track? FundRail gives you real-time schedule status with automatic warnings.

6 milestone tracking with automatic schedule status

Cashflow Visibility Black Hole

Where's the cash actually going? FundRail shows both project and company cash-on-hand.

Comprehensive cashflow analysis with cumulative tracking

From Spreadsheet Chaos to Grant Control in 4 Steps

Get up and running in less than an afternoon. Simple setup, powerful results.

1

Set Up Your Project

Import your grant structure: milestones, budget categories, and support percentages.

15 minutes
2

Assign Your Team

Add team members, set their monthly rates, and define utilization periods.

10 min/person
3

Track Monthly

Enter actual costs and update utilization percentages as you go.

5 min/month
4

Generate Reports

Click once for pre-filled, compliant documents ready for signature.

2 min/report

Everything You Need. Nothing You Don't.

Purpose-built features that address real grant management challenges.

Personnel Management

See who's working on what. At a glance.

Managing 8 team members across 36 months used to mean 288 cells in Excel. Now it's a visual timeline. Drag to create assignment periods. Click to edit utilization percentages.

  • Period-based assignment management
  • Visual timeline showing all personnel allocations
  • Utilization percentage tracking (0-100%)
  • Overlapping period detection
Reduce assignment planning time by 80%
Personnel Timeline
Dr. Ahmed
PI
Sarah M.
Engineer
John D.
Analyst
Maria L.
Admin
M1M12M24M36
Personnel & Budget Overview
NamePlannedActualGrantCompany
Dr. Ahmed42,00038,50033,600-4,900
Sarah M.36,00036,00028,8007,200
John D.24,00026,00019,2006,800
Budget Tracking

Know your grant coverage. Instantly.

Your grant covers 80% of personnel costs but only 60% of equipment. FundRail calculates your fixed grant amount based on planned costs, then shows your real company share.

  • Fixed grant calculations based on planned costs
  • Real-time company share tracking
  • Support for multiple grant percentages
  • Color-coded alerts for overspend
Zero grant calculation errors
Cashflow Analysis

See the money move. Project view and company view.

You pay full salaries. The grant covers a percentage. Project costs are different from company costs. FundRail tracks both: Project Cash-on-Hand and Company Cash-on-Hand.

  • Dual cashflow tracking (project & company)
  • Scheduled grant installment tracking
  • Planned vs actual project costs
  • Month-by-month cash position
Prevent cash surprises with 36-month visibility
Cashflow Analysis
Company Salaries
-45K
-45K
-45K
-45K
Grant Cash-In
+200K
—
—
+200K
Project Cash
+155K
+110K
+65K
+220K
Company Cash
+120K
+75K
+30K
+185K
Q1Q2Q3Q4
Report Generation
Milestone Report
Financial (6-mo)
Annual Report
Final Report
Public Report
Compliance Reports

Reports that make auditors smile.

Your grant agreement requires milestone reports, financial reports, annual summaries, and a final report. FundRail generates all five report types automatically.

  • Pre-filled financial data from tracked costs
  • Milestone completion tables auto-populated
  • Export to Markdown and Word (.docx)
  • Compliant with standard grant formats
From 4 hours to 4 minutes per report
Real-Time Dashboard

Your project health. Right now.

How much of your budget have you spent? Are milestones on track? FundRail's dashboard shows you the three KPIs that matter: Overall Progress, Budget Spent, and Schedule Status.

  • Overall Progress tracking (milestone-based)
  • Budget Spent percentage (actual/total)
  • Schedule Status with automatic risk detection
  • Monthly Spending chart (planned vs actual)
Stop asking 'where are we?' — see it instantly
Project Dashboard
33.3%
Progress
28.2%
Budget
On Track
Schedule
Budget vs Actual
Monthly Spending

Enterprise-Grade. Built to Last.

Technical foundation you can trust with your most important data.

PostgreSQL Database

Your grant data lives in a proven, enterprise-grade database—not a fragile spreadsheet.

Real-Time Synchronization

Every change syncs instantly. No "save" button anxiety. No version conflicts.

Role-Based Access

Control who sees what. Administrators edit. Team members view. Auditors read.

Complete Audit Trail

Every budget change, status update, and report generation is logged.

A Product of AppLab. Proven on Real Grants.

Built by the engineering team at AppLab, a premier software development company. We brought the same rigor to FundRail that we bring to our enterprise clients.

QAR 1.4M+
Active Grants Managed
36 Months
Project Lifecycles
QRDI
Funded Projects
Zero
Calculation Errors
100%
Compliance Rate
Trusted by QRDI-funded projects

Stop Managing Grants in Spreadsheets.

See how FundRail can save your team 10+ hours per month.

Your Questions. Answered.

Simple, Transparent Pricing

Choose the plan that fits your organization's needs.

Starter

$49/month

Perfect for small teams managing a single grant

  • 1 Active Project
  • Up to 5 Team Members
  • 3 Budget Categories
  • 5 Report Types
  • Email Support
Most Popular

Professional

$149/month

For growing organizations with multiple grants

  • 5 Active Projects
  • Up to 20 Team Members
  • Unlimited Categories
  • All Report Types
  • Priority Support
  • API Access

Enterprise

Custom

For large institutions with complex requirements

  • Unlimited Projects
  • Unlimited Team Members
  • Custom Integrations
  • Dedicated Account Manager
  • SLA Guarantee
  • On-premise Option

Take Control of Your Grant Operations.

Join organizations using FundRail to manage multi-million dollar grants with confidence. Book a personalized demo and see your project data come to life.

Enterprise-grade security
No credit card required
Free 30-day trial